Types of Funding
The Student Government Association account is divided into SGA Funded Organizations, Non-SGA Funded Organizations, and Allocated Funds, Unallocated Funds (fundraisers, donations, and dues):
A. Allocated Funds - are funds that are disbursed to clubs and organizations at the beginning of the fiscal year. Allocated funds are to be used for the good of the entire club and may not be spent to benefit any individual club member. Clubs and organizations may spend these funds through the Check Request System. Check Requests may be obtained from the Student Comptroller and the Office of Student Life.
The use of allocated funds is governed by the Financial Guidelines, which prohibits the use of funds to purchase alcohol, purchase of t-shirts for organization use only, rental of cars, purchase of food for private meetings/parties, items purchased for charities, or any other items the Office of Student Life deems inappropriate. Allocated money will be returned to the Student Government Association Contingency Account at the end of the fiscal year if unused by the organization by the end of the fiscal year unless deemed otherwise.
The Student Comptroller maintains a record of funds and monetary transactions for student organizations.
B. Unallocated Funds - are funds that are generated by organizations through fundraisers thus allowing flexibility in expenditures. Monies designated as Unallocated Funds must be deposited with the Office of Student Life and spent through the Check Request System. The use of Unallocated Funds for alcohol and rental cars is prohibited. Unallocated Funds that have not been used by the end of the fiscal year will be carried over to the next fiscal year.
If a club has been inactive for two years, its unallocated balance reverts to the Student Government Association Contingency Account.
- Generated Income - from any source must be deposited in the club's Student Government Association Account. Individual checking/savings accounts are prohibited, except Fraternities and Sororities, who are not funded by Student Government Association.
- Dues - may be collected only by Fraternities and Sororities. Any organization that collects mandatory dues will not receive Student Government Association funds. Dues collected must be deposited in the organization's Student Government Association Account.
- Donations - may be collected by a club or organization. Donations collected must be deposited in the organization's Student Government Association Account.
The Director of Student Life, in consultation with the Student Comptroller, may at any time freeze the funds of an organization, if deemed necessary, because of violation of the financial guidelines.