Confirmed Participant Information
Welcome to the Metro NY International Counselor Tour 2018!
Hotel and Arrival Information:
The tour begins on Sunday, July 15, 2018. We are providing single-room housing for you for the duration of the tour at Hudson Hotel in Manhattan, which is located near Columbus Circle. The address is:
356 West 58th Street
New York, NY 10019
Hudson Hotel website
Suggestions for getting to the hotel from the local airports
If you are carrying heavy luggage that would make using public transportation difficult and have budget restrictions that would make the cost of a taxi prohibitive, the Super Shuttle is an economical and easy way to get to the hotel. Should you wish to take public transportation and can't quite figure out what is best to use, the hotel recommends calling the general number and speaking with the concierge. Note that Super Shuttle does not run late into the night so those arriving on later flights may have to use a taxi or alternative transportation options.
It is important to note that like most “boutique” hotels, there is not any visible signage of the hotel from the street. You can find a Google Map street view picture so you know what you’re looking for.
The Hudson Hotel is a very popular and trendy boutique hotel located in the heart of Manhattan. However, we would like to dispel any myths of a "spacious" room. The rooms are VERY small. The standard room for participants has a queen bed. If you plan to bring a significant other or friend with you, you may want to consider upgrading to the delux double double which has two double beds and is slightly larger. You would be responsible for the $90/night upgrade fee. If you wish to upgrade your room, email us by April 20 with the request. Please use the subject heading "upgrade requested." We do have photos of both rooms available so please contact us if you'd like to see them.
At the request of our guests last year, we have also managed to negotiate FREE in-room internet access. If you have your own laptop, you are welcome to bring it. Note that this only covers in-room access. Computer access through the business center will be on a chargeable basis.
The hotel has also generously offered a special rate for three days prior to the tour and three days after, for any tour members wishing to stay in NYC longer. The charge for the standard queen room is $195 per night (+ taxes) and for an upgraded deluxe double double (two double beds) is $285 per night (+ taxes). Counselors wishing to arrive prior to Sunday at 3 PM or stay later than the Friday checkout at noon must email us at firstname.lastname@example.org by April 20th. Please use the subject title "additional nights requested" and let us know your check-in and check-out dates. I can still make requests after this date, however they would be subject to the best available price available, not at our guaranteed rate.
The check-in time for the hotel is 3 PM. Should you arrive earlier and your room is not ready, the hotel will likely be able to store your luggage while you explore the neighborhood. We will depart (from the hotel lobby) for the opening reception at promptly 5:30 PM, so it is imperative that you arrive in time to attend this event. A member of the tour committee, Steve Delvecchio,will be staying at the hotel with you and will be meeting you in the lobby on Sunday to escort you to the opening event. There are actually two separate lobbies in the hotel. We would ask that you please meet in the main lobby, which is located at the check-in area. We will be going over some important information at the start of the reception and do request that you arrive in time to meet in the hotel for departure. However in the event that your flight is delayed and you won’t be able to get to the hotel in time to depart, the location of the opening reception is:
Fordham University School of Law
Bateman Room 2-01B
150 W 62nd St.
In addition to escorting you to the opening reception, the committee member will be meeting you every morning of the tour and traveling to the campuses with you to ensure that we all get where we need to be without any stress and that we stay on schedule. We have made every effort to coordinate the schedule to minimize any wasted time (i.e. arriving well before you need to). As such, we kindly ask for your cooperation in meeting in the lobby, ready to go, at the appointed times.
As noted in previous emails, the closest airport is LaGuardia. If you’re unable to fly into LGA, JFK and Newark Liberty are also viable options. You also have many train and bus options (Penn Station in NYC, Port Authority, etc.) For those staying on the east coast, you may also want to check into the "Chinatown" busses which run between various cities and can cost as little as $25 one way. Please do take into account transit time from the airports/bus stations/train stations to the hotel when making your arrangements. Though it is a Sunday afternoon, traffic can be surprisingly bad.
Dress Code, Dietary Restrictions and Handouts:
Please note that we will be using a variety of modes of transportation, including the subway. As noted previously, we will have a committee member to escort you to all of the visits, so there is no need to worry about learning subway routes, etc. All of the university visits will include campus tours. As the weather in June can be very hot and humid and there will be a lot of walking involved, we urge you to dress comfortably! You are welcome to wear casual clothes to all of the events, including the opening and closing receptions. As busses, trains and indoor events may be chilly, we advise you to dress in layers. We have noted any dietary and/or other restrictions you indicated on your application form and will certainly do our best to accommodate everyone. If you have any additional eating or any other restrictions that we should be aware of, please do let us email@example.com
We are well aware of your luggage restrictions and will not burden you with excessive brochures or handouts. We will provide you with a tour manual which will have useful information about the universities on the tour as well as other useful information about the NYC Metro Area. This manual will have a section for you to take notes.
During the Tour:
You can view a Google Map to get a rough idea of the location of the hotel, airports, train stations, bus stations and the universities you’ll be visiting.
Find the tentative schedule at the bottom of this page. As a group member, you are required to participate in ALL the scheduled events, which include an opening reception on Sunday, two university visits each day from Monday through Thursday, and a closing reception on Thursday evening. We have given you a rough idea about the anticipated time you should arrive back to the hotel each night. These times are subject to change, depending on traffic.
We will take great care to ensure that we remain on schedule, however we do urge you NOT to commit to any plans too close to your estimated arrival times at the hotel. We have purposely left Monday, Tuesday and Wednesday evenings unscheduled so that you can enjoy your time in New York City or catch up with work or personal business. We realize that your days will be busy, but hope that you’ll be able to make good use of the free evenings. At the suggestion of our last group, we have all contributed our personal recommendations of exciting things to do/see in New York Metro area, as well as some of our favorite eating/drinking establishments. Please note that we do NOT advise purchasing tickets to events on Tuesday night, as this will be a "bus" day and we may hit considerable traffic returning into Manhattan.
All of Monday and Tuesday as well as Wednesday morning will be "bus" days and the bus we use will have free Wi-Fi access. You can anticipate long bus commutes on Tuesday evening and Wednesday morning and early afternoon and would recommend bringing your WiFi enabled devices then. The bus does have restroom facilities.
Several people have inquired about specifically what was included on the tour and whether or not we required a deposit. We are NOT charging a deposit, but will ask for your kind cooperation in this regard. As we are housing tour members in a hotel, we have had to make a significant non-refundable deposit. Upon receipt of your RSVP, we have you listed as 100% confirmed to attend this event and would ask that you please remain committed to attending.
As noted on our webpage, the following things are included in the tour:
- Single occupancy hotel room from 3 p.m. Sunday with a check-out at noon on Friday.
- Transportation to the schools and events as part of the tour
- Breakfast and lunch every day from Monday through Thursday
- Opening reception Sunday (with heavey hors d'oevres)
- Closing reception Thursday (with dinner)
Other costs, including transportation to and from New York, any additional hotel nights, dinners, incidental expenses (i.e. the mini bar in the room, tours, business center, room upgrades, additional nights, etc.) will be at your own expense. You will need to present a credit card upon check in to the hotel to cover the cost of any incidental expenses at the hotel. Even if you don’t plan to spend any money there, hotel policy requires a credit card from you upon check in.
Closing Reception and Departure:
The last scheduled event of our tour takes place on Thursday evening. Please plan to depart the hotel on Friday, June 30 by noon. If you absolutely must leave on Thursday, we ask that you don't plan to fly until at least 10 p.m., as we will be having a closing meeting and reception on Thursday evening. Please notify us if you are leaving Thursday so that we can make arrangements with the hotel for the early check-out.
If you would like any additional nights at the hotel (three days before and/or three days after), please email us by April 20 (with the subject line "additional nights required") with your check-in and check-out dates. We will make the reservation at the hotel on your behalf and you will be responsible for the additional charges.
If you would like to upgrade your room, please email us (with the subject line "upgrade requested") by April 20. We will make this request to the hotel on your behalf and you will be responsible for the additional charges.
If you have any questions or need any assistance from us, please don't hesitate to email us at firstname.lastname@example.org.
We look forward to seeing you in June!
Metro NY Tour Schedule 2018 (tentative):
3 PM Hotel check-in time
5:30 PM Meet Metro NY International Tour Committee Member in lobby of hotel to depart for opening reception
6-7:30 PM Opening Reception at Fordham School of Law (with heavy hors d'oeveres)
8:30 AM meet in lobby to depart
9:30 AM-12:30 PM St. Johns University (breakfast included)
1:30-4:30 PM Hofstra University--lunch included
6 PM Anticipated arrival at hotel
7:30 AM Meet in lobby to depart
9 AM-12 PM Fordham University (breakfast included)
1:30-4:30 PM Fairleigh Dickinson University (Florham Campus)--lunch included
6:30 PM Anticipated arrival at hotel (could be later depending on traffic--booking event tickets this night is not advised!)
7 AM Meet in lobby to depart
9 AM-12 PM Fairfield University (breakfast included and box lunch for bus)
2-5 PM Pace University (snacks included)
5:45 PM Anticipated arrival at hotel
8:45 AM Meet in lobby to depart
9:30 AM-12:30 PM LIU Brooklyn (breakfast included)
1:30-4:30 PM New School
5-7:30 PM Tour review and closing reception at New School (dinner included)
8 PM Anticipated arrival at hotel
Note: We have noted the estimated arrival time to the hotel at the end of the scheduled activities. However, you are not obligated to return to the hotel as a group. We will be happy to assist anyone who does wish to return to the hotel, however you have the option of departing from the universities on your own and taking advantage of your time in the city.